What should an invitation letter look like?

The letter of invitation does not have to be written in any particular form. So it can be formulated as a completely normal letter but must contain all the necessary information. You will learn about the information needed in the following sections.

Important: An invitation letter for a business trip must contain the official company letterhead, the company stamp, and the managing director's signature.

What information must an invitation letter for a private visit contain?

An invitation letter for a private visit must contain at least the following information:

  • Your full name and address, as well as your phone number and email address
  • Your identity card number or the number of your residence permit
  • A copy of your ID or residence permit
  • Full name, date of birth, passport number, and complete address of the person you wish to invite
  • Evidence of your relationship or acquaintance with the person you wish to invite. These can be, for example, marriage or birth certificates or proof of previous meetings or letters, emails, etc.
  • Purpose of the trip: e.g., to attend a wedding or a birthday. You should also describe the type of kinship or friendship you have, how long you have known each other, etc.
  • Time frame and planned course for the scheduled visit
  • Date and location
  • Your signature

What information must an invitation letter for a business visit contain?

The invitation letter for a business visit must contain at least the following information:

  • Your full name and address, as well as your phone number and email address
  • Full name, date of birth, passport number, and complete address of the person you wish to invite
  • If the person invited is an employee: A letter from the person's employer explaining the reason and duration of the visit
  • Purpose of the visit, i.e., description of what the visit is for and the objective behind it
  • Period and the planned course of the visit, including flight numbers
  • Information on where the invited person should be accommodated, e.g., the address of the hotel, etc
  • Date and location
  • Your signature

Who can write an invitation letter?

The host writes the invitation letter. So if you want to invite your relatives, acquaintances or business partners, write the invitation and then send it to the person you wish to invite to Germany. Then, they can present the invitation letter at the German embassy when applying for a visa.