Invitation Letter for Visitor Visa

Einladungsschreiben Besuchervisum
Update 22.05.2024

How can I write a proper invitation letter for a visitor?

Do you wish to invite friends, family members or business partners to Germany? For third-country nationals to get a visitor visa, they need a letter of invitation on top of many other documents. With the invitation letter, you confirm that you want to invite a specific person to Germany. An invitation letter must meet particular requirements, which we describe in more detail below. You can find out more about other requirements of a visitor visa in our chapter "Visitor Visa".

What do I need to know?

What should an invitation letter look like?

The letter of invitation does not have to be written in any particular form. So it can be formulated as a completely normal letter, but must contain all the necessary information. You will learn about the information needed in the following sections.

Important: An invitation letter for a business trip must contain the official company letterhead, the company stamp, and the managing director's signature.

What information must an invitation letter for a private visit contain?

An invitation letter for a private visit must contain at least the following information:

  • Your full name and address, as well as your phone number and email address
  • Your identity card number or the number of your residence permit
  • A copy of your ID or residence permit
  • Full name, date of birth, passport number, and complete address of the person you wish to invite
  • Evidence of your relationship or acquaintance with the person you wish to invite. These can be, for example, marriage or birth certificates or proof of previous meetings or letters, emails, etc.
  • Purpose of the trip: e.g., to attend a wedding or a birthday. You should also describe the type of kinship or friendship you have, how long you have known each other, etc.
  • Time frame and planned course for the scheduled visit
  • Date and location
  • Your signature
What information must an invitation letter for a business visit contain?

The invitation letter for a business visit must contain at least the following information:

  • Your full name and address, as well as your phone number and email address
  • Full name, date of birth, passport number, and complete address of the person you wish to invite
  • If the person invited is an employee: A letter from the person's employer explaining the reason and duration of the visit
  • Purpose of the visit, i.e., description of what the visit is for and the objective behind it
  • Period and the planned course of the visit, including flight numbers
  • Information on where the invited person should be accommodated, e.g., the address of the hotel, etc
  • Date and location
  • Your signature
Who can write an invitation letter?

The host writes the invitation letter. So if you want to invite your relatives, acquaintances or business partners, write the invitation and then send it to the person you wish to invite to Germany. Then, they can present the invitation letter at the German embassy when applying for a visa.

Important

A letter of invitation is not the same as a letter of commitment or "Verpflichtungserklärung". If the person you wish to invite does not have enough money to pay for the trip and their stay in Germany, they would need a so-called declaration of commitment ("Verpflichtungserklärung") in addition to the letter of invitation. You can learn more in our chapter "Declaration of commitment for a Visitor Visa".

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